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By participating as an exhibitor in an
American Massage Therapy Association (AMTA)
event, you and your company agree to the
following terms and conditions and the AMTA
Guidelines for Exhibitors. These guidelines
and terms/conditions will be strictly
enforced; any violation may result in
actions including but not limited to fines,
loss of priority for exhibiting in future
AMTA events, removal of the exhibit and
exhibitor. Please advise your staff of these
terms and conditions.
Nature of the Exposition
The AMTA Exhibits Marketplace is an event
designed to provide a showcase for products
and services either specifically designed
for or customarily used in the massage
therapy profession. AMTA reserves the right
to refuse rental of exhibit space.
Rules and Regulations
The exhibitor agrees that AMTA shall have
the right to make such rules and regulations
or changes in arrangements as it shall deem
necessary, and to amend same from time to
time. AMTA shall have the final
determination and enforcement of all rules,
regulations and conditions.
Set Up
All exhibits should be set by 5:00 pm
Wednesday. Should any rented space remain
unoccupied two hours before opening on the
opening day, AMTA reserves the right to rent
such space to any other applicant or to
eliminate such space and no refund shall be
made to the original renter.
The reverse side of the back wall of a
display must be finished or draped in order
to avoid raw exposure to a neighboring
exhibit. This is the responsibility of the
exhibitor. Island exhibits will be draped by
show decorator to provide privacy for
adjoining booths. 20 x 20 booths will not be
draped in order for the
exhibitor to have more room. AMTA will
provide general booth draping for the entire show. Any special
cover-up draping is the responsibility of
the exhibitor and will be charged to them.
No children under the age of 14 allowed in
the exhibit hall during set-up or teardown.
Subletting of Exhibit Space
Participants may not assign or sublet any
space allotted to them, and may not
advertise or display goods, other than those
manufactured, distributed or sold by them in
the regular course of business, without
authorization by AMTA.
Teardown
No part of an exhibit shall be dismantled
nor materials removed during the exhibit
hall hours without special permission from
AMTA. Any exhibitor dismantling their booth
without permission will be fined $500.00 for
disruption of the ongoing Exhibits
Marketplace. All space must be vacated by
designated time. If spaces are not vacated
by that time, AMTA reserves the right to
remove materials, and charge the expense to
the participant. AMTA will not be liable for
damage of the materials caused by such
removal.
For any questions about pricing, or securing
exhibit space, contact Calvin Trout at
630-654-9124, or calvindtrout@consultant.com
Use of Space
All marketing activities of each exhibitor
must be confined to the exhibitor’s allotted
exhibit space. Cross-selling or any type of
marketing promotion or signage of your
product in other exhibits is not allowed.
Demonstrations at exhibits must be designed
to take place and keep the audience within
the existing exhibit space to allow free
access in aisles to maintain crowd control
and fire regulations. Samples, catalogs,
pamphlets, publications, etc. may be
distributed by exhibitors only from their
own booth space. AMTA reserves the right to
exclude any giveaways. Fundraising, sideshow
tactics, or other undignified methods
considered by AMTA to be objectionable are
expressly prohibited in the exhibit area.
Audiovisual and other sound and
attention-getting devices and effects will
be permitted only in those locations and in
such intensity as, in the opinion of AMTA
event management staff, they do not
interfere with the activities of neighboring
exhibitors. Operational equipment
demonstrated may not create noise levels
objectionable to neighboring exhibitors.
Demonstrations using live models are subject
to AMTA approval; inappropriate disrobing of
attendees or vendors as deemed by AMTA event
management staff is not permitted. Anyone
receiving a massage must be fully clothed.
Prizes, awards, drawing raffles, lotteries
or contests may be permitted. Requests for
approval of such activities must be
submitted to AMTA three weeks prior to the
exhibition date. AMTA will provide a means
to post your booth drawing and winners.
Instructions will be provided and must be
adhered to.
If anything in your rented space is not in
compliance with local laws the exhibitor is
liable for municipal fines and may be asked
to dismantle their exhibit and leave.
Cancellation
Cancellation of exhibit space must be in
writing on company letterhead. Telephone
cancellations will not be accepted. One-half
of the exhibit fees will be refunded on
cancellations received 120 days prior to the
event, only if the space can be resold to another participant by AMTA. In no
case will refunds be issued for
cancellations made after this time. In the
event of the AMTA National Convention being
canceled due to fire, strikes, government
regulations, acts of God or other causes
beyond the control of the association, AMTA
shall not be held liable for failure to hold
the National Convention and Exhibits
Marketplace as scheduled, and AMTA shall
determine the amount of exhibit fees to be
refunded.
Booth Personnel
Not more than two (2) people may be assigned
to work an 8’x10’ or 10’x10’ booth space.
Additional booth staff must be approved by
AMTA. Exhibit booths must maintain personnel
in the booth during show hours. Unattended
booths for an extended time during show
hours may result in removal of exhibit.
Exhibitor booth personnel will wear their
badge at all times during set-up, show hours
and teardown. Exhibitors not wearing badges
will not be allowed into the exhibit area.
Distribution of badges is the responsibility
of the vendor.
Use of the AMTA Name
Participation by an exhibitor at an AMTA
meeting does not entitle the exhibitor to
use the AMTA name or AMTA logo. The
exhibitor may reference the exhibitor’s
participation as an exhibitor at a specific
AMTA meeting, use the meeting logo and
advertise their booth number. Participation
at AMTA meetings does not imply endorsement
or approval by AMTA of any product, service,
or participant and none shall be claimed by
a participant.
For any questions about pricing, or securing
exhibit space, contact Calvin Trout at
630-654-9124, or calvindtrout@consultant.com
Exclusive Activities
No activities shall be scheduled during the
time of the official program hours except
with express permission of AMTA. These areas
include, but not limited to, fundraising,
the procurement of Hospitality Suites for
the sole purpose of entertaining AMTA
attendees, and Vendor Presentations when
conducted during the official show hours.
Sponsorship activities are to be coordinated
solely through the AMTA event management
staff. Any of the above must be finalized
and approved by AMTA at least 3 months prior
to the opening of the convention.
Privacy and Solicitation
AMTA prohibits photographing, videotaping,
or examination of another exhibitor’s
equipment or entry into another exhibitor’s
booth without permission. Solicitation of
exhibitors by other exhibitors during show
hours is forbidden; this includes leaving
advertising or promotional materials in
exhibitor booths. As per previous agreement
with exhibitors, AMTA will not release
company contact information to anyone. AMTA will
protect your privacy.
Vendor Compliance with Facility Regulations
and Insurance
Exhibitors or their agents may not allow any
articles to be brought into the facility or
any act done on the premises which will
invalidate the insurance or increase the
premium of the policies held by the
management of the facility, nor permit
anything to be done by their employees
through which act the premises, property or
equipment of the other participants will be
damaged. No signs or articles can be
affixed, nailed, or otherwise attached to
walls, doors, etc. All space leased is
subject to these restrictions. Violations of
these rules will annul the exhibitor’s
contract, and the exhibitor will be held
liable for any damage resulting from such
violations.
Hold Harmless
AMTA, the facility management, or any
officers or staff members will not be
responsible for the safety of the property
of the participants from theft, damage by
fire, accident or other causes. Participants are advised to consult
their insurance brokers for proper coverage
on display material from the time it leaves their company’s premises until its
return. In most cases, a rider can be added
to a current policy for a very nominal
cost. Neither AMTA, nor the facility
management, nor any of their officers,
agents, employees or representatives, shall
be held accountable or liable for, and the
same are hereby released from accountability
or liability for any damage, loss, harm or
injury of the person or any property of the
applicant or any of its officers, agents,
employees or other representatives,
resulting from theft, fire or other causes.
Neither AMTA nor the facility management
will obtain insurance against any such
damage, loss, harm or injury. Participants
hereby agree to indemnify, defend and
protect AMTA and the facility management and
hold AMTA and facility management harmless
from any and all claims, demands, suits,
liability for any damage, loss, harm or
injury to the person or any property of the
applicant or any of its officers, agents,
employees or other representatives,
including but not limited, to claims of
damage or loss to property or from any
damage, loss, harm or injury to the person
or any property of the participant or any of
its officers, agents, employees or other
representatives.
Should any of these terms and conditions be
violated, some or all of the following
actions may be taken by AMTA to rectify the
situation. A warning will be given unless immediate
action is necessary due to any major
disturbance or infraction of one or more of
the above terms and conditions.
1.
Closing of booth at end of day. Exhibitor is
to teardown exhibit and leave exhibit hall.
Any charges incurred are the responsibility
of the exhibitor for the removal and
shipment of materials. No refunds will be
given.
2.
Refusal of application for next year’s AMTA
events.
3.
Refusal of application for all future AMTA
events.
4.
Fines as indicated will be charged against
your credit card on file.
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American Massage Therapy Association®
